Keeping up with transportation costs on the road can get messy—especially if you’re taking multiple taxis in different cities or mixing in rideshare apps like Uber and Lyft. Whether you’re managing your own business travel or reporting expenses to an employer, tracking your taxi costs accurately is essential for budgeting, reimbursements, and tax deductions.
The good news? There are several user-friendly tools designed to help you log, categorize, and report transportation expenses efficiently. Here’s a breakdown of the top tools for tracking taxi expenses while traveling, plus how you can stack rewards with apps like Fluz, Rakuten, and Ibotta.
- Expensify
Expensify is a favorite among business travelers for its automatic receipt scanning, mileage tracking, and credit card syncing. It integrates directly with rideshare services like Uber, importing fare details in real-time. You can also snap photos of traditional taxi receipts and categorize them with a few taps. - Concur
SAP Concur is a robust travel and expense management platform used by corporations worldwide. It offers automatic trip tracking, mobile receipt capture, and built-in policy enforcement for compliant spending. For larger companies with managed travel programs, Concur is ideal for syncing with flight bookings, hotel invoices, and ground transport costs all in one place. - QuickBooks Self-Employed
If you’re a freelancer or contractor, QuickBooks Self-Employed offers easy expense categorization and mileage tracking. You can manually log taxi fares, tag them as business or personal, and export them during tax season. It’s a straightforward option for 1099 workers who need to monitor every deduction. - TripLog
TripLog focuses on mileage and travel expense tracking, but it also allows users to enter tolls, parking fees, and taxi receipts. It’s especially useful for users who switch between driving themselves and using taxis or rideshare services, offering comprehensive reports for IRS or employer documentation. - Google Sheets or Excel
For those who prefer a manual approach, a simple Google Sheets or Microsoft Excel template can do the trick. Use columns to log date, vendor, pickup/drop-off points, fare, and tip. This DIY method works best if you’re on a tight budget or only take a few rides per trip. - Ibotta and Rakuten
Both Ibotta and Rakuten offer cashback on transportation-related purchases made through partner retailers or payment portals. While they don’t track receipts directly, they can help offset your costs when used with affiliated services. Just be sure to activate your offers before purchasing. - Fluz for Instant Cashback on Ride Credits
Fluz stands out by letting users buy an Uber gift card with cashback or earn cashback with a Lyft gift card and apply them instantly in-app. You can match the exact ride fare, avoid overpaying, and still keep full control of your receipt trail. It’s particularly useful for freelancers and small business owners who want value without complicating expense reporting.
Download the app or explore available transportation options at the Fluz homepage.
Bonus: Genius Scan
Need to capture a paper taxi receipt? Genius Scan is a free mobile scanning app that lets you digitize documents with your phone, convert them to PDFs, and save or send them directly to your expense tracking app or email.
Final thoughts
Staying on top of your taxi expenses doesn’t have to mean extra work. Whether you prefer full automation with apps like Concur and Expensify or a simple spreadsheet approach, the key is consistency. And with cashback options from platforms like Fluz, you can reduce your total transportation spend while keeping your records clean.
