Business travel often comes with tight deadlines, unfamiliar routes, and a blur of expenses—taxis included. Whether you’re grabbing a cab from the airport to a client site or heading across town for a last-minute meeting, keeping track of your ride receipts is key to getting reimbursed correctly and on time. While many rideshare platforms automate this, traditional taxis still rely heavily on paper or manual receipts.

Here’s everything you need to know about using taxi receipts for work travel reimbursement, how to streamline the process, and how digital tools can help you save both time and money—especially when paired with cashback-friendly Uber gift cards or Lyft gift card rewards.

Why taxi receipts matter
Most employers require a detailed receipt to approve transportation reimbursements. A valid taxi receipt should include:

• The driver or company name
  
• Date and time of the ride
  
• Pickup and drop-off locations
  
• Fare breakdown (base fare, tolls, tip)
  
• Total amount paid
  

Receipts that miss this information can delay reimbursements—or lead to out-of-pocket losses.

How to request a receipt from a taxi
In many U.S. cities, including New York, Chicago, and San Francisco, licensed taxi drivers must provide a receipt upon request. If the vehicle has a digital meter and printer, you’ll receive a printed slip automatically. If not, ask the driver to handwrite a receipt and sign it.

If you forget to ask, try contacting the taxi company directly using the cab number, license plate, or a credit card transaction lookup.

E-receipts from rideshare apps
If you’re using Uber or Lyft, digital receipts are automatically emailed after each ride. These receipts include timestamps, route maps, and fare details—making them ideal for expense reporting. You can also find a full archive of past rides in your Uber trip history. 

Tools that simplify receipt management
Expense tracking apps like Expensify and SAP Concur integrate directly with Uber and Lyft, allowing for real-time imports of ride receipts. These platforms help categorize expenses, add notes, and submit reports to your employer without any paperwork.

For traditional taxi receipts, you can use mobile scanning apps like Genius Scan or CamScanner to digitize handwritten slips and store them safely in your phone or cloud drive.

How to save while collecting receipts
If you’re a frequent traveler, every little bit helps. One way to stretch your transportation budget is by purchasing prepaid ride credits in advance—especially if you can buy an Uber gift card with cashback or earn cashback with a Lyft gift card. Not only do these gift cards work seamlessly with app-based receipts, but they also give you back a percentage of every ride.

You can shop transportation gift cards and learn more at the Fluz homepage.

Pro tips for better reimbursement success

• Submit receipts as soon as possible—ideally within 24 hours
  
• Note the business purpose of the ride on the receipt or expense report
  
• Keep backups of all receipts (paper and digital)
  
• Always use the same payment method to simplify matching receipts with card statements
  

Conclusion
Taxi receipts may seem like a small detail, but they play a big role in getting your travel expenses reimbursed efficiently. Whether you’re scanning handwritten notes or pulling digital ride histories, organizing your taxi documentation ensures smoother reports and faster reimbursements. And if you want to keep more of your travel budget in your pocket, tools like Fluz make it easy to get rewards with a Lyft gift card or earn cashback with an Uber gift card on the rides you’re already taking.